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Private Policy

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Grace Croune Photography

Grace Croune Photography (“GCP”, “we”, “our”, or “us”) is committed to protecting and respecting your privacy.

This Privacy Policy explains how we collect, use, store and protect your personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Data Controller

Grace Croune Photography is the data controller responsible for your personal data.

If you have any questions regarding this Privacy Policy or wish to exercise your legal rights, you may contact:

Grace Croune Photography
Email: [your email address]

2. Information We Collect

We may collect and process the following personal data:

  • Full names

  • Email addresses

  • Telephone numbers

  • Wedding details (venue, date, timings)

  • Postal addresses (where relevant for product delivery)

  • Payment information (processed via secure third-party providers)

  • Photographic images containing identifiable individuals

  • Technical data (such as IP address and browser information via cookies)

We only collect data necessary to provide our photography services or respond to enquiries.

3. How We Collect Your Data

Your data may be collected through:

  • Enquiry forms submitted via our website hosted by Wix

  • Direct email or telephone correspondence

  • Signed contracts

  • Booking forms

  • Subscription to marketing communications

  • Client galleries delivered via Pixieset

  • Email marketing services provided through Mailchimp

4. Lawful Basis for Processing

We process your personal data under the following lawful bases:

  • Contractual necessity – to fulfil our agreement to provide photography services.

  • Legitimate interest – to respond to enquiries and manage our business operations.

  • Consent – where you opt-in to receive marketing communications.

  • Legal obligation – for accounting and tax purposes.

5. How We Use Your Information

We use your data to:

  • Respond to enquiries

  • Provide photography services

  • Deliver online galleries

  • Process payments

  • Maintain internal records

  • Send marketing communications (only where consent has been given)

  • Comply with legal and accounting requirements

We do not sell or rent your personal data to third parties.

6. Image Use and Portfolio Display

As a wedding photographer, we create and store photographic images which may contain identifiable individuals.

Images may be used for:

  • Portfolio display on our website

  • Social media marketing

  • Blog posts

  • Promotional materials

  • Industry submissions

Where a client objects to marketing usage of their images, such objection must be made in writing. We will always consider reasonable requests for privacy.

All images remain the intellectual property of Grace Croune Photography.

7. Data Storage and Security

We take appropriate technical and organisational measures to safeguard your personal data.

  • Digital files are stored on password-protected systems.

  • Online galleries are delivered through secure platforms.

  • We use professional-grade equipment and backup systems.

While we take all reasonable precautions, no digital transmission or storage system can be guaranteed 100% secure.

8. Data Retention

We retain personal data only for as long as necessary.

  • Contractual and financial records are retained for a minimum of 6 years for tax and legal compliance.

  • Photographic images may be archived indefinitely for portfolio, record-keeping and business continuity purposes unless otherwise agreed in writing.

  • Marketing data is retained until consent is withdrawn.

9. Sharing Your Data

We may share necessary information with:

  • Online gallery providers

  • Professional print labs

  • Accountants or legal advisers

  • Payment processing providers

All third parties are required to respect the security of your personal data and to treat it in accordance with the law.

10. Your Legal Rights

Under UK GDPR, you have the right to:

  • Request access to your personal data

  • Request correction of inaccurate data

  • Request erasure of your data (where applicable)

  • Object to processing

  • Restrict processing

  • Withdraw consent (for marketing communications)

  • Lodge a complaint with the Information Commissioner’s Office (ICO)

To exercise any of these rights, please contact us in writing.

11. Cookies

Our website may use cookies to enhance user experience and collect technical data. You may adjust your browser settings to refuse cookies if you prefer.

12. Changes to This Policy

We reserve the right to update this Privacy Policy from time to time. The latest version will always be available on our website.

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